Searcher daily schedule and KPIs

searcher profile

August 18, 2019

by a searcher from Columbia University - Columbia Business School in White Plains, NY, USA

Hi, is anyone willing to share a document that they have regarding best practices for organizing your day, weeks, and months? How do you measure success on an incremental basis (rather than buy a business or don't buy a business) and what KPIs do you use?

Thanks!

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commentor profile
Reply by a searcher
from Harvard University in Omaha, NE, USA
Since rejection is daily, I knew if I could achieve my daily, weekly, and monthly schedules, I still had a win. I know people have run some really sophisticated search fund operations, but I kept my schedule as simple as possible. And reasonable.

Daily:
- 25 new/cold calls every morning + emails (actual phone calls by the way; I never did an email campaign)
- 15 follow up calls + emails after cold calls were done (I always follow a phone call + email pattern--even today)
- Teasers in late afternoon
- Analysis in the evening

Weekly:
- 5 CIMS or CIM-level information per week. That means five businesses per week worth my time and effort to explore.
- Travel to owners as needed (I would not cold call on these days, but I would at least try to keep my follow up calls on schedule)

Monthly:
- Association of Corporate Growth events and conferences
- Chamber of Commerce events
- At least 10 networking activities

Doesn't seem like a lot of activity, right? But it was just me and I was busy. Persistent, consistent, and disciplined. My search only took 6 months, so I never learned if there was a better way to run my schedule. I have adopted a different approach for follow-on acquisitions.
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Reply by an investor
from University of Pennsylvania in Dallas, TX, USA
Great question Jackie and I like Joseph's response. What worked well for me was having a daily activity goal and making that goal 'public' and/or visible. In my case, having the daily goal written as large as possible on my whiteboard helped me get through the challenging days. The key is controlling the controllables and having enough of the right activity on a consistent basis.
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